Creating a Project Plan With SharePoint (PMIS)

Learn how to create a project plan with SharePoint as a Project Management Information System (PMIS) in this hands-on course. Discover how you can use SharePoint to create a system where all project management stakeholders and team members are empowered by centralising, standardising, collaborating, and communicating on all aspects of the project and its life cycle. Learn how you can leverage its timely Business Intelligence, communications tools, and complete integration with MS Office and MS Project.

• Experience at the level of:
  • Course 296 , Project Management: Skills for Success

• SharePoint 2013 is used for the exercises in this course

Creating a Project Plan With SharePoint (PMIS) Delivery Methods

• After-course instructor coaching benefit
• Learning Tree end-of-course exam included
• After-course computing sandbox included

Creating a Project Plan With SharePoint (PMIS) Course Benefits

• Build a SharePoint Project Management Information System (PMIS)
• Create and customise a SharePoint site for effective collaboration
• Monitor and analyse the project schedule and milestones in a SharePoint site
• Generate on-demand project status reports

Creating a Project Plan Course Outline

Overview of a SharePoint PMIS

• Leveraging industry best practises, tools and techniques to achieve project success
• Benefiting from SharePoint collaboration features
• Tailoring SharePoint as a standards-based PMIS

Establishing the PMIS Platform

Creating the SharePoint PMIS

• Presenting a project management methodology
• Identifying relevant organisational processes
• Setting up sites with new and existing templates
• Performing initial site administrative tasks

Adding users and setting permissions

• Defining organisational structure
• Determining stakeholder communication requirements
• Building a SharePoint communication plan
• Customising permissions for specific site components

Customising the PMIS structure and standards

• Planning the information architecture
• Generating issue, contact, calendar, project tracking and custom lists
• Centralising documents in libraries
• Supporting various document types: PDF, Word documents and Excel spreadsheets

Fostering Team Collaboration

Identifying project coordination challenges

• Real time
• Remote
• Offline
• Performing a needs assessment
• Selecting the appropriate SharePoint solution

Employing SharePoint collaboration features

• Enabling version control, check-in/check-out and content approval for document management
• Allowing for offline communication
• Utilising wikis for efficient content management
• Linking Microsoft Office to SharePoint

Tracking Projects with SharePoint

Monitoring the project schedule

• Establishing project tracking guidelines
• Documenting a risk management process
• Subscribing to automated alerts

Analysing project progress

• Comparing planned vs. actual task performance
• Assigning tasks with the Project Task List
• Updating the Issues List

Correcting project deviation

• Determining change control procedures
• Reevaluating the project schedule

Disseminating Project Reports

Informing project status to stakeholders

• Filtering project information with custom views
• Creating management dashboards with Web Parts

Establishing a Meeting Workspace

• Centralising meeting agendas, documents, action items, schedules and contacts
• Linking Microsoft Outlook with SharePoint
• Locating project information with the built-in search tool

Integrating Project Management Tools

Leveraging existing project tracking documents

• Employing Microsoft Office 2010 integration with SharePoint Server
• Exporting Microsoft Excel data to SharePoint lists
• Synchronising a Microsoft Project plan

Presenting project status data

• Editing a Microsoft PowerPoint presentation from the PMIS
• Considering third-party products and application compatibility

Successfully Closing the Project

• Transferring project and personal lessons learned
• Archiving the SharePoint PMIS